Best Portfolio Monitoring Tools for PE and VC
Portfolio monitoring is one of the most operationally demanding parts of running a fund. Every quarter, investment teams chase down board decks, PDFs, spreadsheets, and emails just to assemble one quarter's worth of data.
“The way we do our portfolio review one-pagers is mostly last-minute. We're like looking at two different screens, one of the PDF of the board deck, and then we're plugging in the numbers manually…it is cumbersome, and it takes a lot of time. It's usually a last-minute thing.”
— Analyst, $908M AUM VC
But here's the real problem: Even when you get all the data in one place, it's unusable. Founders often send updates in different formats. Metrics change names across companies. Numbers get restated without explanation. VCs end up burning ~500+ hours yearly just collecting and cleaning data.
Amid the chaos, how can investors maintain visibility into portfolio health without drowning in manual data collection?
Are spreadsheets effective for portfolio monitoring?
Most VC firms default to spreadsheets for portfolio monitoring. However, spreadsheets can break down past 20+ startups, especially when dealing with unstructured company updates.
Three reasons why:
Data lag: Manual collection pushes reporting cycles out by two to three weeks.
Format inconsistency: Every company tracks and defines metrics differently, making consolidation painful.
Zero visibility: Spreadsheets offer static snapshots. They don’t flag anomalies or tell you when a number looks off.
Portfolio monitoring tools solve this. They automate data collection, standardize metrics, and streamline LP reporting, so VCs can track and analyze their portfolio instead of wrestling with data entry.
This guide breaks down the best portfolio monitoring tools in the market and how to pick the right one for your fund.
Best Portfolio Monitoring Tools at a Glance
Tool | Key Features | Best For |
|---|---|---|
PortfolioIQ | Automated data extraction, standardized metrics, audit trails, benchmarking, alerts. | PE/VC firms automating data collection and analysis. |
Vestberry | Investment tracking, KPI collection, cap table management, fund & LP reporting, Excel integration. | VC/PE firms needing comprehensive portfolio intelligence. |
Standard Metrics | Configurable data collection, AI natural language analytics, benchmarking, secure reporting. | VC funds seeking automated reporting & benchmarking. |
Visible.vc | Automated data import, portfolio data automation, founder-friendly reporting, secure sharing. | VC firms managing large, distributed portfolios. |
Aumni | AI-powered valuation forecasting, portfolio analytics, risk assessment, benchmarking, cap table insights. | VC firms leveraging predictive analytics for investment decisions. |
Carta | Real-time portfolio & cap table tracking, automated accounting, compliance, client portals. | PE/VC firms needing integrated fund administration. |
Allvue | Automated data collection, dynamic dashboards, predictive analytics, secure cloud platform. | PE/VC firms scaling portfolio monitoring & reporting. |
Chronograph | Automated KPI collection, valuations, reporting, data consolidation, ESG management. | Private capital investors needing rich analytics & reporting. |
iLEVEL | Automated data ingest, customizable dashboards, valuation suite, benchmarking, API integration. | GPs & LPs across PE, VC, real estate, and debt funds. |
Rundit | AI-powered email metric extraction, adaptable reports, Google Sheets/Excel integration. | VC/PE firms automating portfolio reporting workflows. |
What to Look for in a Portfolio Monitoring Tool?
The best portfolio monitoring tools automatically pull data from systems your PortCos use, standardize metrics for comparison, and generate reports without copy-pasting.
Beyond basics, the best tools also offer audit trails for compliance and collaboration features that keep your team and LPs aligned.
Here's what to consider:
Automated data ingestion across formats: Pulls updates from spreadsheets, PDFs, emails, and slide decks, then standardizes them automatically. No reformatting.
Friction-free founder experience: Makes data submission simple enough that founders actually do it on time without damaging your relationship.
Standardized KPIs for cross-portfolio comparison: Pre-built KPI templates and dashboards to compare performance across PortCos without rebuilding dashboards each quarter.
Dynamic reporting and customizable dashboards: Build dashboards showing the metrics you actually care about (runway, burn multiple, revenue growth) without rigid templates that force irrelevant data.
Audit trails for every data point: Track when metrics changed, who updated them, and the source. See exactly when the runway dropped or who updated last quarter's numbers.
Native integrations with your existing stack: APIs, connectors, CRM/fund-accounting integrations to avoid data silos.
Security and access controls: Access controls, audit logs, data traceability, especially since you are gathering sensitive company information.
Real-time or near-real-time visibility: Ability to act on updates quickly rather than only after quarterly reviews.
10 Best Portfolio Monitoring Tools for Private Equity & Venture Capital
PortfolioIQ: Best for AI-powered data extraction and unstructured data handling
PortfolioIQ is an AI-powered portfolio monitoring platform that automatically extracts and standardizes data from investor updates, board materials, financial statements, and other unstructured sources.
It creates a verified single source of truth across all portfolio companies and delivers real-time visibility, benchmarking, alerts, and audit-ready reporting for investment teams.
If you’re tired of reactive spreadsheets and want proactive insight, PortfolioIQ is the fastest way to turn messy updates into confident decision-making.
Key Features of PortfolioIQ
AI-powered, fully automated extraction of portfolio data from documents, emails, and financial models.
100% accuracy with human verification to eliminate manual data entry and errors.
Standardized, centralized metrics with audit trails linking each data point to its source.
Customizable dashboards for tracking company-level and portfolio-wide performance.
Automated alerts for changes in key metrics to stay proactive.
Benchmarking and derived metrics for deeper portfolio insights.
Founder-friendly portals enabling seamless data submissions from portfolio companies.
Enterprise-grade security and compliance certifications for data protection.
👉 Take a quick product tour to see PortfolioIQ in action.
2. Vestberry: Best for flexible LP reporting & fund analytics
Vestberry is a data-driven portfolio management and reporting platform tailored for venture capital and private equity firms. It consolidates diverse investment data, automates workflows, and delivers advanced analytics for informed decision-making and streamlined LP reporting.
If your portfolio companies have complex cap tables, multiple subsidiaries, or you need EBITDA-level analysis, Vestberry can handle this natively.
Key Features of Vestberry
Intuitive investment transaction tracking with error-free record keeping.
Centralized collection of financial, non-financial, and ESG KPIs via a dedicated investee portal.
Powerful analytics for multi-factor portfolio analysis, MOIC breakdowns, and sector performance.
Cap table management tailored for VC needs and ownership tracking over time.
Fund-level metrics dashboard with key indicators like TVPI, DPI, and carried interest.
Excel Add-in for real-time data access, customizable reporting, and error reduction.
Essential features include file library, user management, audit logs, FX rates, and API integrations.
Limitations
Overkill for early-stage VC. The depth that makes it powerful for PE creates friction for seed-stage companies still figuring out their metrics.
3. Standard Metrics: Best for standardized collection and reporting across large portfolios
Standard Metrics is a collaborative, AI-powered platform built to automate portfolio reporting and data collection for VC firms. It centralizes all portfolio data, delivers actionable analytics, and dramatically reduces manual reporting tasks for both VC teams and their PortCos.
If you manage 50+ startups and need every founder to report the same way, Standard Metrics can help enforce consistency.
Key Features of Standard Metrics
Automated, configurable data collection with progress tracking and managed services.
Advanced analytics with AI-driven natural language queries for quick trend and risk detection.
Benchmarking against 10,000+ venture-backed startups for contextual performance insights.
Institutional-grade tear sheets, reporting templates, and customizable dashboards for LPs, GPs, and boards.
Seamless data portability with Excel sync and embedded BI tool exports.
Secure, auditable platform compliant with SOC 2 and GDPR standards.
Limitations
Requires PortCos to adopt their system. High value once everyone's onboarded, but getting 50 founders to change their reporting workflow takes effort.
4. Visible.vc: Best for founder-friendly data collection and LP communication
Visible.vc is a portfolio monitoring and reporting platform that centralizes portfolio KPIs, files, notes, and updates while automating data collection from founders. It is designed to streamline workflows for funds with large portfolios by consolidating metrics and communications into a single, AI-augmented system.
If preserving the VC-founder relationship matters more than deep analytics, Visible can remove friction.
Key Features of Visible.vc
AI-powered automatic import and parsing of emails, updates, and files into dashboards.
Automated portfolio data collection via configurable Visible Requests.
Unified workspace combining portfolio KPIs, documents, notes, and updates.
Secure, login-free, link-based data sharing for founders.
AI-generated narrative investor updates from structured data.
Enterprise-grade security with SOC 2 certification and encryption.
Limitations
Limited benchmarking and cross-portfolio analysis. You get clean data collection, but less power for comparative insights across your portfolio.
5. Aumni: Best for document-based investment tracking and deal term analytics
Aumni is an AI-powered investment analytics platform for venture capital firms that extracts insights from legal documents, cap tables, and portfolio data to enable monitoring, benchmarking, and reporting. Track 300+ transaction data points across your portfolio, monitor co-investor positions, and get alerts when portfolio companies raise new rounds.
If you need precise cap table tracking and want to benchmark deal terms against market data, Aumni automates the extraction work.
Key Features of Aumni
AI extraction of deal terms, ownership, valuations, and KPIs from legal documents.
Portfolio monitoring with centralized dashboards, scenario modeling, and co-investor data.
Benchmarking against 80,000+ data points from venture transactions.
Automated LP/GP reporting, audit prep, and KPI collection workflows.
Compliance tools and secure document management.
Limitations
Excels at ownership tracking, deal terms, and cap table intelligence, but doesn't capture operational metrics like burn rate, revenue growth, or customer acquisition costs.
6. Carta: Best for real-time portfolio monitoring with integrated cap table access
Carta provides a cloud-based fund management platform that centralizes fund administration for private equity and venture capital firms. It offers comprehensive tools to track investments, manage portfolios, and ensure compliance, all from a unified dashboard.
If you're already using Carta for cap table management, you can see ownership stakes, markups, and fund-level returns without manual reconciliation.
Key Features of Carta
Real-time portfolio tracking with integrated cap table management.
Customizable financial and compliance reporting with market analytics.
Automated investment accounting and risk management tools.
Secure client portal for stakeholder access.
Seamless integration with accounting systems and third-party platforms.
Compliance management, including AML/KYC and investor due diligence.
Limitations
Automates cap table and valuation tracking, but operational metrics like burn rate, CAC, and revenue growth require manual input.
7. Allvue Systems: Best for comprehensive fund-level reporting, audit trails, and regulatory compliance
Allvue Systems offers a cloud-based portfolio monitoring solution tailored for private equity and venture capital firms to centralize, analyze, and report portfolio company and fund data.
It targets institutional investors managing multiple funds with complex reporting requirements. If you're managing $1B+ across multiple vehicles, Allvue can handle the operational infrastructure.
Key Features of Allvue Systems
Automates data collection from financial and operational systems for accuracy and efficiency.
Real-time dynamic dashboards and customizable reports for comprehensive portfolio visibility.
Integrated business intelligence for asset-level analysis and predictive analytics.
Configurable workflows and input screens tailored to firm-specific processes.
Seamless integration with fund accounting and investor reporting platforms.
Built on secure Microsoft Azure infrastructure with SOC1 and SOC2 compliance.
Limitations
Heavy on compliance infrastructure and fund accounting, light on operational KPIs and portfolio analytics. Solves for audit requirements, not investment decision-making.
8. Chronograph: Best for real-time operational metrics and predictive analytics
Chronograph is a cloud-based portfolio monitoring and analytics platform designed by private equity professionals for private capital investors, including LPs and GPs. It automates portfolio company data collection, valuations, and reporting, delivering transparency and actionable insights across diverse private capital strategies.
Key Features of Chronograph
Automated, flexible KPI and qualitative data collection from portfolio companies.
Extensible analytics with off-the-shelf and customizable insights.
Streamlined mark-to-market and valuation processes.
Automated constituent reporting with validated, trusted data.
Seamless integration with adjacent systems and databases.
ESG data collection and management capabilities.
Limitations
Requires PortCos to connect their systems. High value once integrated, but implementation friction if founders resist API access.
9. iLEVEL: Best for benchmarking and sector-specific analysis
iLEVEL is an institutional portfolio monitoring and reporting platform that centralizes fund data, standardizes company metrics, and provides controlled workflows, audit-ready reporting, and enterprise governance for mid to large investment firms.
If you're thesis-driven and want to validate sector trends, iLEVEL can help surface patterns.
Key Features of iLEVEL
Automated data ingestion with flexible methods tailored to firm needs.
Customizable, interactive dashboards for portfolio performance visualization and analysis.
Integration with Cambridge Associates and other benchmarks for portfolio comparison.
Valuation suite, including cap table management, peer comparables, and private market valuations.
Extensive API framework for integration with accounting systems, data warehouses, and BI tools.
Managed Data Services with industry expert support for data consolidation, validation, and reporting.
Limitations
Strong benchmarking and portfolio analysis, but lacks depth in LP reporting and compliance workflows. Helps you understand performance trends, not satisfy audit requirements.
10. Rundit: Best for basic portfolio visibility with minimal founder friction
Rundit is a portfolio monitoring platform that automates data extraction from emails and attachments to create structured, actionable insights. It integrates with Google Sheets and Excel for seamless data flow and provides visually appealing, customizable web-based reports.
It offers quick onboarding, minimal founder friction, and core metrics only. If you're a smaller fund that needs basic portfolio visibility without enterprise overhead, Rundit can get you running in days.
Key Features
AI-powered email data extraction, capturing KPIs and metrics automatically.
Adaptable reporting templates tailored to each portfolio company’s needs.
Integration with Google Sheets and Excel for automated data updates.
Customizable dashboards presenting portfolio and single company performance.
Easy report creation and secure sharing via web links.
Limitations
Covers core metrics without advanced analytics or deep customization. Gets you operational visibility fast, but won't support complex reporting needs.
Automate Portfolio Monitoring with PortfolioIQ
Choosing the right portfolio monitoring tool comes down to what actually improves an investor’s day-to-day.
More dashboards do not help if your team is still chasing updates, reconciling different formats, or stitching together metrics across companies.
PortfolioIQ fixes the root problem with AI that extracts, verifies, and standardizes data the moment it arrives. Automated ingestion from updates and board decks, clean and comparable metrics, real-time alerts, benchmarking, and audit-ready reporting that fit naturally into your existing workflow.
From pulling numbers out of messy decks to creating a clean single source of truth, every feature is designed to move your portfolio monitoring forward without slowing your team down. Watch a quick product tour to see how.
FAQs
What’s the difference between a portfolio monitoring tool and a fund admin tool?
Portfolio monitoring tools track and analyze the performance of investments in real time, focusing on portfolio company metrics to support proactive decision-making. On the other hand, fund administration tools handle fund-level financial operations, compliance, and investor reporting to ensure accurate accounting and regulatory adherence.
2. Which metrics should VCs monitor?
Annual Recurring Revenue (ARR) to track predictable, recurring revenue growth.
Churn Rate measures customer retention and revenue loss over time.
ARR Multiple indicates efficiency and growth relative to prior revenue.
Runway estimates how long a company can operate before requiring new funding.
Rule of 40 is a balancing growth rate and profitability as a benchmark for SaaS companies.
These metrics provide insight into revenue quality, growth sustainability, and financial health, helping VCs assess portfolio company performance and risk effectively.